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Exhibitors' Hub 2024

What you need to know for 2024

On this page you will find the links to all relevant documents to organize your team and take advantage of all the marketing opportunities.

If you wish to join our sponsors, give Andrea a call!

If you have further questions, please contact our team.

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Promote your participation

Here are some hashtags you may use in your social media to promote your participation at TRACCS Rail Day 2024.

#RailDay   #TRD24   #TRACCS 

You can use the image on the right in your email signature, website or other communications.

  • Facebook
  • Twitter
  • LinkedIn
  • YouTube
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Move-In & Move-Out

A schedule has been created for everyone's safety and ease.

Please confirm your time slot and be respectful of the times allotted.

If you are outdoors and require forklift assistance, please place an order so we can schedule you appropriately.

If your booth will be set up or materials delivered by a third party, please complete the form below:

Move-Out will start on Thursday 20th at 2:00 pm.

Exhibitors who need Freeman or Forklift support must make sure they are in communication with the corresponding party.

Networking on another level

The Event App is currently being developed and tested.

The link to download the app and register as a user for TRACCS Rail Day will be emailed to you when we are ready.

Click on the sky blue button below to get to the App Exhibitor Portal, where the Primary Contact will be able to make changes to your company's profile.

You can also check here for updates.

A small training session explaining how to set up your account will be held on Monday May 27th if you need support.

Rail Day Event App for Sponsors, Exhibitors and Speakers
Monday, 27 May · 3:00 – 4:00pm
Watch the recording here:

A second training session explaining how to set up your account will be held on Friday June 7th if you need support.

Rail Day Event App Training
Friday, 7 June· 11:00am – 12:00pm

Registered Visitors List

The Event App will facilitate networking and sending messages to all visitors and exhibitors attending TRACCS Rail Day.

We have also created a first draft of the registered visitors who plan on attending the event for you to connect with them in more traditional ways.

Click on the red button below to get the spreadsheet with registrations completed before June 12. And you will have access to the full list after the event.

Documents you need

Forms to submit Information

This form collects basic contact information from your team's primary contact for the booth setup. This information will be required to place orders from the show decorator, and to streamline the event communications with one person in charge of your booth(s).

This form collects the contact information from your booth personnel. This information will be necessary to create event app profiles and allow your team to connect with other event participants.

NO LONGER ACTIVE

This form must include the information about any equipment you will bring to the floor, for display or demo.

This will need to be accompanied by insurance information. (see Exhibitors' Agreement, section 7)

Each Booth includes a number of exhibitor badges, depending on the booth size.

If you need to bring in more staff, please purchase them here for $15 + tax and administrative fees each.

Information Sessions

EXHIBITOR INFO SESSION - WATCH THE RECORDING 
Thursday, 29 February · 3:00 – 4:00pm EST

SECOND INFO SESSION - WATCH THE RECORDING
Thursday, May 9th · 11:00am – 12:00pm EST

EXHIBITOR INFO SESSION
Recorded on Friday, June 7th
Revision of what is available at the Exhibitors' Hub (this page) and Q&A.

Speakers - Conference and Technology Showcase

Notes:

Presentation Slide decks must be submitted by EOD Thursday June 13th

Must include at least one question in case it is needed to kick off the Q&A section of their session.

Speakers must submit a short bio, headshot and company affiliation ASAP. (Do you represent your company, a nonprofit, yourself?)

and the contact information you would like to have posted in the event app.

Download this, complete it and send it to Andrea:

You can use the following header in your slides:

edge for Rail Day 2024 speaker slides
edge for Rail Day 2024 Technology Showcase speaker slides

Contact Information and Order Links from Vendors

Outdoors Exhibitors are offered a 10x10 white canopy (no walls) for shade, a 6 ft long table and 2 folding chairs.

For any additional furnishings, or a bigger canopy, you may order directly from our vendor, Vincent Tents.

You are not required to use this particular company, but by mentioning you are part of TRACCS Rail Day, you will save on the delivery fees.

rentals@vincenteventrental.com - +1 (647) 528 5611

TRACCS is not affiliated with this vendor and bares no responsibility of managing your furnishings order or delivery.

More Resources

These Hotel Courtesy Blocks are available until May 16th, 2024.

Book NOW to take advantage of the special price.

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The Information you need when bringing items across our borders.

Customs Broker: North American Logistics Services Inc

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Located in front of Toronto's Pearson International Airport, public transit is an easy option:

  • A number of buses stop at the front of the venue: 115, 24, 7, 52, 505.

  • Malton Go Station is right behind the venue.

 

Parking is free and available outside Hall 5 of The International Centre.

​The address: 6900 Airport Rd., Mississauga, ON L4V 1E8

Insurance Coverage needed

*also stated in the Exhibitors' Agreement signed.

The International Centre Mississauga, its officers, its employees and its agents (6900 Airport Rd, Mississauga, ON L4V 1V8)

And

TRACCS Transit and Rail (629 St. Germain Ave. Toronto, ON, M5M 1X8)

 

Commercial General Liability:

$2,000,000 general aggregate

$1,000,000 each occurrence limit


Commercial Automobile Liability: 

(if bringing any type of vehicle to display or set up display)

$1,000,000 combined single limit bodily injury and property damage or equivalent, including hired and non-owned auto liability


Umbrella Liability:

$1,000,000 combined single limit bodily injury and property damage

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